Town Board
Minutes - August 4, 2008
By Judi Newbold, Deputy Town Clerk
Oct 7, 2008, 15:04
August4,2008
A regularly scheduled work session of the Lockport Town Board was conducted at 1 :00 p.m. on Monday, August 4, 2008 at the Town Hall 6560 Dysinger Road,
Lockport, New York.
Present were:
Supervisor: Marc R. Smith
Town Council Members:
Mark C. Crocker
Paul H. Pettit
Paul W. Siejak
Also present: Robert Klavoon ofWendel-Duchscherer and Judith A. Newbold, Deputy Town Clerk.
Absent: Councilwoman Cheryl A. Antkowiak
Supervisor Smith opened the meeting for business as follows:
1. Town Priorities 2008
Transit Road Focus Grouo-Supervisor Smith stated he is consistently mailing packets out to developers. He also called Joe Rizzo, District Manager at Starbucks
and mailed him a news packet from us containing future development and other confidential information to send to his corporate office in attempt to discontinue the plan to close the Lockport Starbucks.
Town Drainage-Councilman Crocker stated Lew Hagen and his team are on Gothic Hill Road working due to a water leak which has turned into roadwork.
Lew intends to address his drainage plans very soon but as of this time they are overwhelmed. Supervisor Smith, Councilman Siejak and Councilman Pettit agreed
and remarked Lew and his team are doing a wonderful job and the Gothic Hill Road area looks great.
Infiltration and Inflow remediation-Supervisor Smith reported that at this time we are waiting for information from Nick Adulphe on the A-clamp.
Merger of Sewer Districts-Councilman Siejak mentioned that at this time we are still waiting for the results from the Turner review.
Day Road Park Imorovements-Councilman Pettit reported the newly installed drinking fountain works great and looks very impressive. There is also a new walkway to the
handicapped playground.
2. Clerk/Communications
Nancy Brooks has presented Supervisor Smith with a proposal for scanning and microfilming of court records, not to exceed $15,000.00. Microfilm would be NYS
Court Administration acceptable and the key index fields would have the individual's name, date of birth, and case file number in electronic format for easy retrieval by
court personnel.
continued on next page
page 2 - continuation of minutes of Town of Lockport Work session conducted on 8/04/2008
Resolution callina for Court microfiche records
MOTION: to proceed with digitized court records, included in the current year's budget, amount not to exceed $15,000.00 with Biel's Technology was made by Councilmember
Siejak, seconded by Councilmember Pettit. The motion was carried: AYES-4, NAYS-O. Voting AYE: Siejak, Pettit, Crocker and Smith.
We were presented with a petition from Barbara Ozimek today to request a traffic study to reduce speed on Lincoln. Some discussion ensued and it was decided we will talk more to Barbara Ozimek and wait until Wednesday when she mentioned she will bring in more signatures.
3. Attorney - not present
4. Engineer
Pump Station Rehab & Sewer Televising - Mr. Klavoon reported the bond and insurance paperwork has been sent over to Dan Seaman for review. Once Mr.Seaman gives
permission to proceed. Progress is moving on target with original dates.
5. Town Board Comments
Councilman Pettit has been working on a plan for the Day Road Park Soccer Fields. He reported atter putting numbers together and talking to all the individuals involved
he supports the plan as follows:
-given that we have free topsoil from the Town Industrial Park
-Lew Hagen and his team will need to scrape the field and grade/timeline yet to be determined
-then we can hire Ron Coulson Trucking to move dirt for about $600.00 a day/in conjunction with our own Town truck from the Water Department
-then we would hire Wolfs Nursery to hydro seed between now and the 15th of September (this being our goal date)
-if we use inexpensive and reliable fertilizer two times a year we should see some good results
-for an additional cost of approximately $35.00 we should hire a seeding specialist to determine the correct seed to use
Supervisor Smith stated he believes this is a good plan but we should be sure we have the four inches of topsoil needed to create a good base. He feels it would be beneficial to spend the extra amount in order to assure a successful end.
Resolution to Droceed with the Dlan for the Dav Road Park Soccer Fields
MOTION: to proceed with the Day Road Park Soccer Fields while doing the work ourselves as outlined by Councilman Pettit priced not to exceed $20,000.00 was made by Councilman Pettit, seconded by Councilman Crocker.
The motion was CARRIED: AYES-4, NAYS-O. Voting AYE: Pettit, Crocker, Smith and Siejak.
Further discussion on this issue ensued and it was decided Paul Pettit will also contact Kevin O'Brien from the Niagara County Golf Course regarding the possibility of acquiring a sprinkler system.
Councilman Sieiak-would like the Town to set up a joint training session of the Planning and Zoning board members regarding the new local law (#3 of 2008)establishing an Architectural Design Code for the Town of Lockport. Supervisor Smith mentioned it is already in the works with Dan Seaman, Town Attorney.
continued on next page
Page 3 - Continuation of minutes of Town of Lockport Work session conducted on 08/04/08
Drew Reilly ofWendel-Duchscherer is also involved in the planning. Eventually, all three communities would be brought together to walk through the changes.
(City of Lockport, Town of Pendleton and Town of Lockport).
7. Supervisor
Change Order #1 Ruhlman Road Clean Up-The original estimate for the project was $111,335.00 (with sand fill) to $135,355.00 (with limestone).
Original bid
Additional fill donated by Don Marfurt & Town IDA
Additional testing needs to be done
Increased cost for removing the extra tank
$ 111,335.00
- 11,500.00
+ 1,472.00
+ 22.407.50
Total $ 123,714.50
We are still within our allocated amount which was $135,000.00. Additional fill, if required, can be purchased at Niagara County bid prices. Clean up is going very nicely.
Resolution to adopt chanQes with Nature's Way
MOTION: to adopt Change Order #1 (additional $12,379.50) with Nature's Way Environmental Consultants & Contractors, Inc. was made by Councilman Pettit, seconded by Councilman Siejak. The motion was CARRIED: AYES-4, NAYS-O. Voting AYE: Crocker, Smith, Siejak and Pettit.
Resolution to execute annual aQreement with Gothic Hill Golf Course
MOTION: to enter into a contract with Gothic Hill Golf Course to provide golf lessons to town youth ages 6-12 for the summer 2008 season was made by Councilman Pettit, seconded by Councilman Crocker. CARRIED: A YES-4,
NAYS-O. Voting AYE: Smith, Siejak, Pettit and Crocker.
Resolution to enter into a contract for leak detection
MOTION: To enter into a contract with Pipe-Dream Service of 10 Fronckowiak Avenue, Buffalo, NY who provided the lowest quote for water leak detection services for the Town of Lockport at $100.00 per mile (141 miles), was made by Councilman Siejak, seconded by Councilman Pettit. The motion was CARRIED: A YES-4, NA YS-O. Voting AYE: Siejak, Pettit, Crocker and Smith.
Rob Klavoon will contact Pipe-Dream to commence with the testing which will be done at night when the flows are low. He will notify the State Police and make other necessary agencies aware.
Resolution to amend the 2008 Sewer District Budget
Supervisor Smith presented a proposed resolution from Robert Lipp, Town Budget Officer, requesting the transfer of funds for the purpose of increasing appropriations
in the Capital Projects Fund to finance payments for phase #3 of the Pump Station Rehab.
MOTION: to amend the 2008 Sewer District #3 budget in the amount of $150,000.00 to fund expenditures not provided for in the original budget. The purpose of the increase
is to provide funds in the Capital Projects Fund to finance payments on Phase #3 of the Pump Station Rehab Project. The source of the funding is Fund Balance. The
appropriation account to be increased is:
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Page 4 - Continuation of minutes of Town of Lockport Work Session conducted on 08/04/08
ale 995.1.1 Transfer to Capital Projects Fund
Increase
$150,000
Councilman Pettit entered the motion, seconded by Councilman Crocker. The motion was CARRIED: AYES-4, NAYS-O. Voting AYE: Pettit, Crocker, Smith and Siejak.
Park and Ride
Supervisor Smith reported he is working on a "Park & Ride" for the Town of Lockport.
He may have a local business and property owner who will let us use their lot. This will be discussed at a future meeting after he receives confirmation.
EXECUTIVE SESSION
MOTION: to enter into executive session at 1 :38 p.m. for the purpose of discussing personnel matters was made by Councilman Pettit, seconded by Councilman Siejak.
The motion was CARRIED: AYES-4, NAYS-O. Voting AYE: Siejak, Pettit, Crocker and Smith.
EXECUTIVE SESSION ENDED, WORK SESSION RECONVENED
MOTION: to resume regular business meeting at 2:17 p.m. was made by Councilman Pettit, seconded by Councilman Crocker. The motion was CARRIED: A YES-4, NAYS-O.
Voting AYE: Pettit, Crocker, Smith and Siejak.
No Town Board action was taken during executive session.
ADJOURNMENT
MOTION: to adjourn was made by Councilman Siejak, seconded by Councilman Crocker. The motion was CARRIED: AYES-4, NAYS-O. The meeting ended at 2:18 p.m. Voting AYE: Crocker, Smith, Siejak and Pettit.
The Lockport Town Board will next meet at 7:30 p.m. on Wednesday, August 6,2008.
Respectfully Submitted,
Judith A. Newbold
Deputy Town Clerk
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